With everything going digital, there is a dilemma that business owners and other professionals have to face. This dilemma is whether or not to save on paper or save digitally. There are a ton of advantages that come with saving digitally and saving on paper. There are also quite a few disadvantages that come with both. Before deciding on which direction to go in, it is important to weigh on the advantages and disadvantages of each method. This can help you save money and trouble in the long run when it comes to your business and other activities.
One of the advantages to saving on paper is that it makes it harder to lose a document. When you print something on paper, you have a physical copy that you can store away for future reference. Also, there are some documents that need to be signed by the recipient. This can be very difficult if not impossible when it is handled digitally. A piece of paper makes it possible for people to sign when required. These are some of the best advantages that printing on paper has. However, there are some disadvantages that come with this method of saving documents.
One disadvantage is that it can be very costly over time. When thinking about whether or not to use paper, you have to think about how much paper costs. Another disadvantage is that paper can be easily damaged. Also, any error in the printer can result in the document being unreadable. If any error is caught on paper, then it has to be tossed out. Even when things are stored away in a file, damage may occur to the documents that are printed on paper. This can result in inconvenience at best and a disaster at worst.
Fortunately, saving digitally gives people an alternative. One thing that can happen when you save digitally is that you’ll have easy access to a file. All you need is authorized access which includes a password. If there are any errors in a document that you catch, all you have to do is edit it on a program if need be, and then save the revised version. Another advantage is that it is very cost effective. The best thing is that the document is going to always be readable as long as you have the right device. However, these advantages come with disadvantages such as the files becoming corrupted or loss because of hacking or a virus. Also, digital files are much easier to steal than a piece of paper stored away in a filing cabinet.
The best choice when it comes to saving is to save digitally and print to paper. When it comes to very important documents including those that need to be signed, the best thing to do is print them. For some of the less important documents and drafts, saving digitally to a hard drive or the cloud is good enough. This approach will save a lot of money while keeping all of the important documents safe.